Privacy Policy

Last Updated: June 15, 2026

Welcome to the Sanskaram University PhD Admissions Portal. We are committed to protecting your personal information and your privacy. This Privacy Policy describes how we collect, use, store, and share your data when you register and apply for our PhD programmes.

1. Information We Collect

To process your admission application, we collect the following categories of personal information:

• Personal Identifiers: Full name, date of birth, gender, father's name, mother's name, and address.
• Contact Information: Email address and mobile phone number.
• Academic Qualifications: Boards, score percentages, and graduation years for 10th standard, 12th standard, Graduation, and Post-Graduation.
• National Level Entrance Exams: NET qualification status, subject name, roll number, and exam year.
• Uploaded Documents: Applicant photograph, signature, Aadhaar card copy, academic marksheets, and NET certificate.
• Payment Reference Details: Unique Transaction Reference (UTR) number for application fee payments.

2. How We Use Your Information

We use the collected information for the following specific institutional purposes:

• Verifying applicant eligibility against institutional and UGC requirements.
• Processing PhD entrance exams and coordinating departmental interviews.
• Maintaining institutional audit logs, security records, and applicant tracking statistics.
• Communicating important admission status notifications, dates, and instructions.
• Verifying application fee payments via the submitted UTR records.

3. Data Storage & Security

We implement secure technical safeguards to protect your personal details:

• All personal data is stored in a secured PostgreSQL relational database with SSL protection enabled.
• Uploaded applicant documents, certificates, and photographs are securely hosted on Cloudinary, an industry-leading cloud media storage platform.
• Access to applicant records is strictly restricted to authorized university administrators, admission officers, and program review committees.

4. Data Retention

We retain your application data and documents only as long as necessary to fulfill admissions audits, institutional reporting, and government compliance requirements. Unsuccessful application documents are securely purged after the close of the academic cycle.

5. Contact Us

If you have any questions or concerns regarding this Privacy Policy or how your personal information is handled, please contact our Research Division at:

Sanskaram University Research Office

Email: research@sanskaram.university

Helpdesk: +91 63674 73818